Take Payments for Small Gyms and Studios

Use Newie for simple small-gym and studio payments without booking software.

Use this when you run a small gym or studio in person and do not need customers to book through Newie.

Customers might walk in, scan a QR code, join at the front desk, pay after a trial class, or buy from a link in Instagram. Newie handles payment, receipts, billing, customer records, and agreed terms. The class timetable, attendance, access, and capacity management can stay in your normal process.

What You Usually Want

Small gyms and studios often want the fewest moving parts possible. You already know who comes to class, or you manage attendance at the door. What you need is a simple way to take payment, start recurring billing, and keep a clear customer record.

Newie works best here when you set up the payment products customers actually buy: drop-ins, class packs, trials, memberships, challenges, and workshops.

Common Setup

1. Create One-Off Services for drop-in classes, trial passes, casual visits, workshops, merchandise, or one-time add-ons
2. Create One-Off Services for class packs or prepaid blocks when you track usage separately
3. Create Subscriptions for weekly or monthly memberships, unlimited classes, recurring studio access, or ongoing training access
4. Create Fixed-Term Subscriptions for 6-week challenges, class programs, or transformation blocks paid over time
5. Use QR codes, direct links, Tap to Pay, or Purchase as Customer for sign-ups at the studio
6. Use Terms of Service for cancellation, minimum term, waivers, access rules, failed payments, refunds, and studio policies
7. Use Welcome Emails for timetable links, first-visit instructions, waiver or intake forms, door access, class rules, or community links
8. Use groups to separate memberships, class packs, locations, trainers, class types, or programs

Simple Setup Pattern

Customer buys	Newie handles	Gym or studio handles
Drop-in or trial pass	Payment, receipt, customer record	Attendance and class entry
Class pack	Upfront payment and receipt	Remaining class count or manual check-in
Weekly or monthly membership	Recurring billing and failed-payment records	Timetable, access, and attendance
Challenge or program	Fixed payment term and agreement	Class delivery, coaching, and progress tracking

Simple Studio Payment Flow

1. Customer chooses how to join

   The customer asks at the desk, scans a QR code, opens a link, taps to pay, or joins after a class.

2. Select the right payment

   Choose the casual pass, class pack, weekly membership, monthly membership, challenge, or program.

3. Customer pays through Newie

   The customer checks out through a link, QR code, Tap to Pay, or Purchase as Customer flow.

4. Newie sends confirmation

   Newie sends the purchase confirmation, receipt, signed agreement where Terms of Service is enabled, and any Welcome Email you configured.

5. Customer attends classes

   You manage attendance, class access, and timetable changes in your normal process.

Useful Service Examples

Offer	Newie Setup	Notes
Drop-in class	One-Off Service	Good for QR codes, Tap to Pay, or a direct link
Trial pass	One-Off Service	Useful for first visits, intro weeks, or class trials
5-class or 10-class pack	One-Off Service	Newie records payment; you track class usage separately
Weekly studio membership	Subscription	Good for recurring class access
Monthly unlimited classes	Subscription	Good when customers attend without booking every class
6-week challenge	Fixed-Term Subscription	Payments stop after the set program term
Workshop or special event	One-Off Service	Good for one-off paid classes or studio events

Keep Booking Out of It

Do not add booking steps unless you actually need them. For many small gyms and studios, the clean setup is:

• Newie handles payment, agreements, receipts, billing, and customer records
• You manage the timetable, attendance, check-in, door access, and class capacity

Create separate Newie services for the things customers buy, not for every class on the timetable.

Last updated: 2026-06-01